BCPA Annual General Meeting

Brandon Hall Hotel   Our annual weekend and AGM is to be held at the Mercure Brandon Hall Hotel and Spa, Brandon, Warwickshire during the weekend of 10–12 May 2013.
   The hotel, formerly a shooting lodge belonging to Brandon Manor, offers full leisure facilities along with an interesting mix of attractive public rooms and individual bedroom styles.
   A very attractive package is available with the hotel at a cost of £115.00 per person for the weekend break Friday to Sunday including dinner Friday evening and the Gala Dinner on Saturday.
   The 31st Annual General Meeting afternoon will be held on Saturday 11th May 2013 commencing at 2.45 pm with a speaker followed by the formal meeting at 3.30 pm.
   Many attractive visiting opportunities are available during the weekend with Coventry Cathedral 7 miles, Warwick Castle 13 miles, and Stratford-on-Avon 20 miles. Book the date now to come along and enjoy a delightful relaxing but important weekend in the life of the BCPA.

AGM Agenda

Notice of the Meeting
Minutes of the 30th Annual General Meeting
Chairman’s Report
Treasurer’s Financial Statement and Statement of Financial Activities
Auditor’s Report
Election of Auditor
Election of Officers and Executive Members
Announcement of the ballot results for the appointment of Association Chairman and Executive Committee Members

Open Meeting

   An open meeting will follow immediately after the completion of the formal business of the AGM. Members are invited to submit any questions that may require prior research to Head Office by the 4th May.
   The Executive Committee reserves the right to impose a time limit on items for discussion in the Open meeting.

The nominations received by the closing date were as follows.
   • For Chairman: Keith Jackson. So Keith Jackson will be declared elected for three years from the close of the 2013 AGM.
   • Executive Committee Members. Mrs Janet Jackson, Andrew Steel, and Tony Ward. These will be declared elected for a period of three years.

   With one vacancy, two resignations and one Trustee’s death, this leaves four Executive vacancies – two for two years and two for one year. Nominations for these remaining vacancies will be taken at the meeting in accordance with paragraph 6.5 of the Constitution.

Election of Executive Committee

   Nominations are invited for the Association Chairman (three years) and four Executive Committee members, three for three years and one for one year.

   The Executive Committee is appointed to oversee the running of the Association. There are usually two meetings per annum. The Executive has full responsibility for the charity and must ensure that the objectives of the charity are being met, including managing the finances.

   Any member can be nominated. All positions are honorary. By Charity Commission rules the Executive Committee members must be over the age of 18 years.

   If you feel you could serve the Association in this capacity we would be pleased to hear from you. Please contact Keith Jackson by phone 01949 837070 or 01949 836430 or by letter to Head Office for a nomination form. Should you have any questions over seeking election he or another Executive member will be happy to answer your questions.

   Nominations need a proposer and the written consent of the nominee and must be submitted in writing to the Head Office by no later than midday on Monday 11th February 2013. Nomination forms can be obtained on request from Head Office. Nominations must be accompanied by a statement or personal profile not exceeding 250 words and a passport size photograph.

   Should a ballot be required member statements/profiles and ballot papers will be issued to members along with the April/May journal.

   There will be vacancies for the Chairman and four Executive Committee members, three for three years, one for one year. The following members are due to retire and are eligible for re-election: Keith Jackson (Chairman), Mrs Janet Jackson, Andrew Steel and Tony Ward.